Paper. You’ve got stacks of it. If they made a bigger filing cabinet, you could use it to store all of your filing cabinets full of paper. Then someone walks in and asks for a report on usage when the business was operating at its peak in, let’s say, October 1998. You go digging. Through tons. And tons. Of paper.
You’ve got enough paper in your life. Paper you send to suppliers. Paper you send to customers. Paper suppliers and customers send you. Monitoring your forklift usage and efficiency shouldn’t require additional stacks of paper. A Vehicle Management System (VMS), like the Toyota T-Matics option available on a variety of material handling equipment many of you already access every day, can help eliminate paper, keep you stay organized, and save a few trees in the process. Here are a few ways that you can use T-Matics to go paperless.
Certification and License Expiration Tracking with T-Matics:
Letting licenses and certifications lapse can be a major problem. If you’re tracking these expirations on paper, in a log, or relying on your own or someone else’s memory, you’re setting yourself up to fail. T-Matics COMMAND allows users to enter a date of expiration on the forklift certification of an operator. COMMAND alerts you when it’s time for renewed licensing and training. You can make use of this ability with both established operators and short-term temps. Also, because T-Matics monitors things like impacts, it can help you identify when re-training and certification is necessary.
Operator Historical Data:
The paper associated with tracking operator successes and missteps can be cumbersome, and often falls through the cracks. As an operator, it can be easy to get frustrated if there isn’t a clear measure of how good you really are at your job that is clearly established in writing. As a manager, keeping track of successes is difficult, especially since so much time can be spent on drawing up paperwork to document accidents and impacts.
With a VMS, both of these pain points are eliminated, making everyone happy with their work environment. If you’re a successful operator, your safe practices and focused approach to your job are documented by clear data that illustrates your forklift usage efficiency and lack of impacts on the lift. If you’re a manager, you can reward your best operators, understand who will give you the best ROI during their shifts, and identify those associates who need to shape up in terms of usage and practice.
Preventative Maintenance Made Easy and Efficient:
Trying to schedule preventive maintenance on paper is a hard task. What if you miss the date on your calendar? Worse, what if you haven’t used the lift as much as you expected when that date comes and you don’t need maintenance yet? Or what if you’ve used it more, and need maintenance before the scheduled date?
With T-Matics, computer software keeps track of time and hour usage. It then relays an automatic request for scheduled maintenance to your Toyota dealer. No more paper scheduling, lengthy phone calls discussing timing, or missteps in maintenance intervals. Using this function can be an important step in maintaining your lifts’ uptime.
Daily Equipment Checklist:
Paper checklists are a mess to file. It’s annoying to find a hard surface to write on. And time is wasted trying to find the right office supplies to make it happen. A VMS like Toyota’s T-Matics makes this system automated and files all of these reports electronically. No more paper. Simple.
I like that VMS systems offer all of these great advantages for your company when used effectively. But it also doesn’t hurt that you can get the reputation of an environmentally conscience company with a clear understanding of your responsibility to the planet. That’s a powerful message for a whole lot of clients and customers. Going paperless with T-Matics helps you win and keep on winning.